How to Use Subsplash Fill In Notes With ChatGPT and Pulpit AI

Here is the good news. Most churches already have everything they need to create interactive sermon notes. What usually eats the time is replacing the same link every single week. Let Pulpit AI and ChatGPT do the heavy lifting on creation, and let Subsplash handle the interaction and the archive.

Start With the Link You Never Have to Change

In Subsplash, go to Fill In Notes and open Apps. There you will find a Latest published URL. That link always opens the newest published note across all of your collections, so you set it once and never touch it again.

Link it from your church app, your Weekly Update or Connection Point, your livestream, your bulletin, or a QR code. Keep one distinction clear. The latest published link is dynamic and always moves to the newest note. Each individual note also has its own share URL, and that one always points to that single note.

Let ChatGPT Build the Interactive Notes

Subsplash Fill In Notes use a custom syntax that looks a lot like Markdown. To create a blank, wrap the answer in double underscores. Here is a short example you can paste in as is.

# The __Promise__ of Peace
Jesus is the Prince of __Peace__.
## Three Types of Biblical Peace
1. Peace with __God__
2. Peace __within__
3. Peace with __others__
------
## Reflection
How can you practice peace this week?

You can also use # and ## for headings, two asterisks around text for bold, > for quotes, six hyphens for a divider, text for hyperlinks, and a small amount of HTML such as <sub> and <cite>.

See the Finished Subsplash Fill In Notes Example

That example is an individual note URL. It always opens that one note, which is different from your latest published URL.

Combine Pulpit AI and ChatGPT

Before Sunday, give ChatGPT the sermon manuscript and slides so the notes are ready when people walk in. After Sunday, use Pulpit AI to turn the recording into follow up resources. Here is a prompt you can copy.

Create Subsplash Fill In Notes from the attached sermon manuscript, slides, or Pulpit AI text. Preserve the pastor's voice, teaching sequence, Scripture, and theology. Use # and ## headings. Wrap answer words in __double underscores__ for interactive fields. Use **bold**, > quotations, a ------ divider, and Markdown links. Include the sermon title, main Scripture, teaching points, meaningful blanks, reflections, and a practical response. Keep it phone friendly and concise. Never invent quotes or Bible references. Return one code block containing the complete Subsplash ready source.

Read every line of the result before you publish. The pastor should recognize every word as their own.

Build Once, Publish Sunday, Preserve Forever

On Thursday, collect the slides and manuscript. Generate the source and create a new scheduled Fill In Note. Preview it and schedule it for Sunday at 8am. Make sure your permanent latest published URL is already in your app and livestream.

On Sunday, verify that the latest published URL points to the new note. If people arrive early, let them know when the notes will go live.

On Tuesday, post the trimmed sermon in the correct media series. Attach the individual note URL to the recorded sermon, and link an optional Pulpit AI recap if you made one. Keep your past notes. They become a lasting archive of the message.

Make It Part of Your Church's Digital Front Door

Your Weekly Update or Connection Point should be one destination for notes, livestream, events, forms, and next steps. I explain this approach in Three Doors to Your Church's Digital House.

For the recordings themselves, read Livestream Media Management. It covers why you should keep full streams separate from trimmed sermons.

The Goal Isn't Better Notes. It's Better Participation.

When this is set up well, your people can engage with the message on Sunday and come back to it all week. Your team does less work, and nobody has to hunt for the right link.

Increase desire. Decrease labor. Decrease confusion.

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Reed Verdesoto | ReedVerde.com | Independent Church Technology Consultant